Careers With Proline


  • Building Manager/ Caretaker (Victoria)


With 60 employees, four offices, and over 34 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. We were honoured to be the winner of the Canadian Cancer Society's 2018 Best Small Business Extra Mile Award recognizing a commitment to creating healthy workplaces and be the runner up for the Greater Victoria Chamber of Commerce Business of the Year award in 2017. 

We offer a fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.

We have a pretty awesome employee package which includes the following:

  • Employee referral program
  • Monthly pizza lunches
  • Paid days off on your birthday and job anniversary
  • Vacation policy based on length of service
  • Flexible work schedules
  • Employee volunteer opportunities
  • Seasonal staff parties
  • Education reimbursement program
  • Opportunities for growth
  • Wellness and Social Committees
  • RRSP matching
  • Health Benefits Trust and Life Insurance




Job Posting – Building Manager/ Caretaker (Victoria)

Summary:        Overall site management for a large 260 unit residential condominium complex.  Successful applicant will possess strong organizational and problem solving abilities, demonstrated initiative, combined with excellent communication skills and strong attention to detail. This is a full-time position which will require supervision of an assistant manager/caretaker.


  • Make daily inspections of common property (interior/exterior), locker rooms, parkades, report and/or deal with any problems.
  • Maintain log of daily issues/occurrences.
  • Ensure pool and hot tub are kept clean and balanced and sauna, change rooms and washrooms in the recreation building are kept clean and tidy. 
  • Ensure garbage rooms are kept clean and tidy including hosing down and power washing routinely when required.
  • Ensure building entrances are kept clean and tidy.
  • Complete 2 security checks daily and ensure all exits are locking properly and that doors are not propped.
  • Remove litter as required.
  • Replace burnt out light bulbs as required.
  • Daily Mechanical Room and Electrical Room checks to ensure pumps, motors, compressors, hallway ventilation are operating correctly.
  • Monitor visitor parking and arrange for towing of violators as required.
  • Check overhead parkade gates to ensure they are functioning properly.
  • Monitor cleaning service and observe/record/report any deficiencies.
  • Regular janitorial cleaning of common areas in buildings
  • Keep lobby areas and bulletin boards tidy.
  • Work collaboratively with contracted cleaners to ensure all interior areas are kept clean and tidy.
  • Keep parking areas clean and tidy between scheduled pressure washer cleanings.


  • Supervise and direct the activities of the Assistant Site Manager/Caretaker
  • Ensure the site office is staffed between the posted hours of 2 pm – 6 pm Monday through Friday
  • Maintain a schedule of all planned maintenance, servicing and other activities for which the Site Manager/Caretaker is responsible
  • Liaise and coordinate trades people for common area repair and maintenance and maintain a log.
  • Ensure that all equipment maintenance and systems servicing is being performed on schedule and documented
  • Maintain a list of owners, residents, suite numbers, parking stalls, storage lockers, etc.
  • Maintain a key safe for owners and residents who choose to deposit a suite entry key
  • Report any insurance/liability issue immediately to Property Manager.
  • Book building moves, including hanging/removing elevator pads, issue rubber mats, checking for damage and ensuring building security is not compromised
  • Update Enterphone directories as required
  • Ensure residents comply with building bylaws, report vandalism or problems to Property Manager immediately.
  • Deliver notices, minutes as required.
  • Complete minor building repairs and do routine painting touch up in the common area, etc to be completed as part of maintenance duties.
  • Clean up any spills/problems .
  • Carry cell phone and respond to emergencies 24/7 from 8:00 am Monday to 6:00 pm Friday.
  • Administer the booking of the Social Room by residents including handling of refundable deposits and inspection after use of the Room
  • Administer the sale of plastic laundry tokens to residents, including accounting for same and delivery of monies to the Property Manager
  • Keep snow/ice clear of ramps and entrances, apply salt /shovel sidewalks.
  • Maintain an inventory of all Strata Corporation equipment and supplies.
  • Maintain a petty cash fund for small purchases and keep accounts of the same.
  • Respond to Owner complaints (only relating to common property or an emergency).
  • Assist with obtaining quotations as required.
  • Other duties as required by the Strata Corporation reasonably from time to time consistent with Caretakers duties and responsibilities.

Experience & Qualifications

  • Considerable and demonstrated experience in building maintenance and management is essential
  • Pool Operator Certificate preferred but not essential
  • Must possess strong attention to detail
  • Excellent organization skills
  • Ability to manage people and situations effectively and diplomatically
  • Must possess initiative and exhibit a strong sense of pride and ownership in fulfillment of duties and responsibilities

This is a permanent full-time position.

Salary is commensurate with experience.

Please submit your cover letter and resume by email to We thank all applicants in advance for their interest; only those selected for an interview will be contacted.